1. The Adjudicator’s decision is final.
2. All competitors will dance completely at their own risk.
3. The Committee will not accept late entries and there will be no alteration to any entry after the running sheet is made public.
4. The Committee reserves the right to refuse entries.
5. The Committee reserves the right to request proof of age at any time.
6. Competitors entering solo sections shall only enter their own age group in either open or novice sections – not both
7. Any Competitor placed 1st or 2nd in any competition in the past 3 years (from July 5th, 2013 until July 4th 2016) must dance in Open section.
8. Teachers or a Parent will be allowed side stage during their student’s/child’s item.
9. A competitor who stops and leaves the stage during an item can reappear for a “crit” only, unless it was through no fault of their own (does not apply to Championship sections).
10. Age of competitors participating in ALL SECTIONS (SOLOS / DUOS / TRIOS and TROUPES) to be determined as at 1st January 2016.
11. Competitors may appear only once in any section including Duos/Trios and Troupes. Competitors participating in Duos/Trios can only enter one age group in each style of dance.
12. Competitors are not entitled to a refund of fees in cases of non-appearance in any section.
13. Where possible, senior sections will be held at night.
14. Where only one competitor presents, they will be adjudicated to such standard which the Adjudicator deems appropriate.
15. The Committee reserves the right to disqualify any person who communicates with the adjudicator during the course of the competition.
16. Time limits will be strictly adhered to – timing of dance commences from start of music or movement, whichever comes first, and finishes at end of movement or leaving stage.
17. All competitors participating in Championships and Scholarship Sections, are required to be present on stage for presentation, failure to appear will result in disqualification.
18. Troupes must contain a minimum of 6 members.
19. Props may be used in all sections. Dangerous props will not be allowed.
20. Sections can be combined at the Committee’s discretion, if there are insufficient entries.
21. Personal requests from individuals for specific or preferred days or times to perform during the festival WILL NOT be considered.
22. Protests must be made in writing, signed by the protester and lodged at the Secretary’s table not more than 10 minutes after the adjudication. Protests must be accompanied with a deposit of $20.00 which will be forfeited should the Committee deem the protest frivolous.
23. Background vocal or non-competing side stage assistance is not permitted whilst competitors are singing in Song & Dance sections – this will result in disqualification.
24. A CD player will be provided by the Committee. Music to be on CD only. Cassette tapes WILL NOT be accepted. Competitors will be responsible for their own music. CDs shall contain only one track per disk. CDs shall be recorded in CD audio format only. NO OTHER FORMAT e.g., mp3, wma, aac, will be accepted. No re-writeable CDs to be used. Music is to be booked in at the booking in table in the foyer prior to commencement of section.
25. Students taught by the Adjudicator, on a regular basis for greater than 10 weeks within the past 12 months, will not be eligible to enter this competition.
26. Students must perform on stage in order as per the program.
27. The Committee reserves the right to appoint another adjudicator should the need arise.
28. No blackouts in Tap, National and Classical sections.
29. (29.1) This competition is open to Amateurs Only. “Amateur” to mean one whose regular income or part thereof is not derived from dancing/teaching. Students under the age of 17, registered in full time academic studies are exempt from this rule.
(29.2) “Student Teachers” who are instructing no more than 4 students in private lessons, and/or who are assisting in class with a teacher present at all times may dance as Amateurs.
30. Cameras or recording equipment will not be permitted in the auditorium whilst competitors are performing, with the exception of the video and photo personnel hired by the Committee.
31. The Committee will not be responsible for lost items. (Lost item enquiries to be made to the Secretary)
32. Due to copyright laws – all dancers must have the permission of the choreographing teacher to perform dance/s. The Committee will not be liable for any copyright infringements.
33. In the event of a draw occurring in an Aggregate award, a trophy will be awarded to each winner.
34. No person under 18 years of age can assist with roster positions.
35. Current fulltime dance students may only enter the Full Time Student Scholarship section. They will not be eligible to enter any other section listed on the entry form with the exception of Troupes.
Past full time students who have now returned to regular school and after school dance lessons are eligible to enter having ceased full time dance studies as at 31st December of the previous year of the current Festival. This only applies to students aged 18 years of age and under.
This section will only be run if sufficient entries are received – subject to the committee’s discretion.
36. A competitor who has entered under a specified school at time of entries closing may NOT perform at the festival under a different school. Students may only perform under the school as it appears on their entry form. Please note: changes cannot be made after the closing date of entries.
37. In the event of an accident or illness, an ambulance may be called. Any associated cost incurred will be charged to the parent. Ambulance subscription is recommended.
38. Each competitor participating in a Championship section must have a representative complete a rostered position prior to this section or they will forfeit their entry.
39. The above rules are set at the Executive Committee’s discretion.

Please read the following from the

Art Centre

Participating Dance Schools
West Gippsland Dance Festival 2016

Backstage/dressing room safety and welfare

On behalf of the management of West Gippsland Arts Centre, and in collaboration with the organising committee of the West Gippsland Dance Festival 2016, I draw your attention to the following procedures for the conduct of this year’s event.

For the safety and welfare of participants we ask that the following procedures be implemented by all Dance Schools and entrants.

Each school MUST provide identification for all of their parents and helpers who they decide will need to be in the designated dressing room areas. Schools must make sure the ID is worn by the volunteer at all times and it needs to be easily visible. It should be allocated by each school in the form of a badge or lanyard showing the name of their Dance School and name of the volunteer. This identification is to be easily recognisable by Committee/ Arts Centre Staff.

Anyone without ID will be asked to immediately leave the Dressing Room areas.

Please remind all parents and helpers this procedure is for the safety and welfare of the children participating in the festival.

Dance Teachers are also requested to display back stage passes at all times when in the back stage area, again this is for the safety and welfare and comfort for all involved.

We seek your cooperation and look forward to these steps providing comfort and security to all participants. If you would like to discuss the safety and welfare procedures please contact me.

Yours sincerely


Deb Giles
Venue Operations Coordinator
West Gippsland Arts Centre, Warragul