2018 Dance Festival Information Sheet

With our festival starting next week we felt that with the change of venue and some new schools attending our festival for the first time, an information pack might be a good idea.

Firstly, we would like to confirm that our festival is at Lardner Park Events Centre, 155 Burnt Store Road, Lardner which is a short drive from both Warragul and Drouin. We have attached a
map of the venue to help with locations of dressing rooms, backstage etc.

Further information regarding the festival is listed below.

Car parking is available right at the venue and entrance for the festival is through Gate 4. Please note car parking on Sunday 23 September will be a little different as there is a craft market operating from 9am to 2pm on that day at Lardner Park. You may be directed to enter through a different gate and will then be directed to park near the venue. Please let the car parking attendants know you are with the dance festival as craft market patrons will be charged for parking and dance festival attendees will not.

The stage performance area will be approximately 11m wide by 10m deep with additional wing space each side of around 1 mt. Curtains will hang in the wings but there will be no front curtain. We will have good stage lighting but only blackouts probably for this year. The surface on the stage will be yellow tongue board which will be joined and sanded and will have a good quality Tarkett laid over the top to ensure a safe and comfortable dance surface. There is availability for performers to run around the back of the stage to return to the stage on the other side during troupes if need be. Either side of the stage and across the back will have a railing built for safety so your children can wait side-stage with ease. We will have our usual, talented techs from the West Gippsland Arts Centre available as well to iron out any problems.

Attached to this information you will find our child safe policy, code of conduct and first aid policy. We urge you to read over these policies thoroughly and if you have any queries at all regarding these policies, please speak with a committee member.

We will have four portable classrooms available for dressing rooms and the boardroom at the centre. We will be allocating these dressing rooms according to the number of troupes the larger schools have entered, and each dressing room will be shared. Whilst is may look like some dressing rooms have more schools sharing, rest assured they all have roughly the same number of entrants sharing each. There will be ample toilet facilities and the journey to backstage from the dressing rooms is mostly undercover. The boys dressing room will be backstage in a pop-up gazebo but are also able to use the toilet facilities allocated to competitors to change and apply makeup. Attached is a list of which dressing room your school is in.

Please be aware that any parent or carer needing to access the dressing room areas will need to have school identification in the form of a pass either on a lanyard or pinned to them. We will have committee members roaming the dressing room areas and anyone found without an official identification from their school will be asked to leave immediately.

Props can be loaded into a nearby pavilion until they are needed on stage and can be taken backstage on the day they are required. We must insist that all props are removed from the backstage area as soon as they are no longer needed as this area will be used for the boys dressing room as well as the holding area for competitors. If possible could props be kept to a minimum this year.

We are very lucky to have the services of The White Tutu Dancewear at the festival again this year. The shop will be open every day at varying times and will stock all your essential needs. If the shop is closed when you require something urgently, please speak with a committee member at the admissions desk who will be able to source the required article for you.

There will be a café running for the entire festival with suitable food for our busy parents, competitors and teachers. Hopefully we will be able to take advantage of the outdoor seating and the beautiful view Lardner Park has to offer with some alfresco dining as well.

The foyer will be a busy place with the admissions desk, check in desk, photographer and dance shop all located in this area. Your assistance in keeping this area as free as possible from congestion would be greatly appreciated.

The auditorium will have seating for approximately 500 audience members and is not raked. The adjudicator will be in the audience towards the back of the auditorium which is not how we usually work. Please be respectful of the competitors on stage and of the huge job the adjudicators always have by remaining quiet whilst in the auditorium.

Again, we are very grateful of your support especially with us having to move from West Gippsland Arts Centre to Lardner Park. Everyone has been so positive with our move which has been so very appreciated in what could have been a very stressful time.

Please do not hesitate to speak with me personally on 0427 300 961 if you have any queries whatsoever and we will see you next week at Lardner Park.

Yours sincerely
Shona Jeffrey

2018 WGDF Venue Map
Competitors Change room allocation will be displayed at the venue